iPad User Guide for Grey County for Councillors GC_242436

iPad Instructions

Contents

iPad Features. 2

Calendar 4

Mail 6

Open and Edit PDFs. 8

Access Webmail from your iPad. 16

Notes:

Passwords:

Create your own 4 digit password – this password does not change
Your Corporate Apple ID Password: C0unc1l15
Change Microsoft password through webmail
1. Outlook password needs to be changed periodically;
2. You will need to update it on iPad after each password change

Download iPad User Guide (Screenshots and How-to Instructions)

Tap the App Store Icon
In the Search bar – top right corner type: ipad user guide for ios8.1

Tap on GET – then Tap INSTALL

Swipe left to right to read
The Guide will now be stored in your iBooks Icon
Tap the iBooks Icon to access the Guide

List of steps for Committee / Council Meetings - Requests and Documents

Receive meeting requests for the year and throughout the year
Open Calendar – accept / maybe / decline
1. Always choose one option – you can change it at a later date;
2. If you choose decline, the meeting will disappear from your calendar
3. Set your own reminder time
Receive email with Agenda package attachment
Open attachment to view PDF
Open PDF in Adobe Reader to edit or save
Save in Adobe Reader or save in OneDrive (to use on any PC)

Dates show as links in an open email. Tap the link to open an appointment to add to your calendar. Phone Numbers show as links in an open email. Tap to add the number to your Contacts.

iPad Features

Home Button

Wakes up the iPad when you are ready to use it
Exits applications
Opens to the first page of icons

Click the Home Button whenever you want to view the Home Screen.

Sleep/Wake

Puts the iPad to sleep and wakes it back up again
If the iPad is inactive, it will put itself to sleep

On/Off

Hold Button down for several seconds, then swipe to confirm

ipad home page

Double Click the Home Button to see all open applications.

To close applications, swipe or drag each page upwards

finger swipe

open apps

Slide across to Unlock

Enter Passcode

slide to unlock ipad

passcode screenshot

Home Page Icons

Swipe left or right; tap an icon to open an app or switch to app that is already open

Swipe for Second Page of Icons

Number in Red Circle on Mail Icon indicates number of unread emails

ipad homepage

second page

Calendar

Tap Calendar Icon to Open

· Number in Red Circle on Calendar Icon indicates number of unread meeting requests
· Tap Inbox to show list of current meeting requests unopened
· Tap to Accept, Maybe or Decline Meeting
· Tap outside of window to close
· Always choose one option – you can change it any time by tapping on the meeting in your calendar
· If you choose Decline, the meeting will disappear from your calendar

Reopen Meeting to Edit

· Tap a meeting in your calendar to open
· Set your own reminder time:

1. Tap on “15 minutes before”

2. Select another time from list

3. Accept to save

· Tap a different choice of Accept, Reject or Tentative if required

Create your own Meeting/Appointment

· Hold you finger on a Calendar Appointment time for 3 seconds
· New Event block will appear with a Window of fields and options to complete
· Tap in Title and type
· Tap Location – see below
· Choose and edit all applicable items

Location Options

· When you tap Location, a new window will open with a blank field to type in
· As you begin typing, a list will appear with items from your Outlook Lists
· You may choose one from the list or continue typing a new location
· Tap the new name you’re created below or tap an item from the list to return to the New Event window (shown above)

Mail

Tap Mail Icon to Open

· List of emails opens on left side
· Or if window opens in an email tap <Inbox to show email list
· Email opened most recently is open behind the list and is shaded grey in the list

Paperclip indicates email has an attachement

· Tap <Mailboxes to see list of email folders
· Only Inbox is synced to Outlook; other folders need to be synced manually – download iPad User Guide for IOS 8.1 for instructions

email list

Edit Email List

· Select one or more items to Mark / Move / Trash
· Tap Cancel to undo

Edit email list

Open an Email

· Tap an email in the Inbox list
· Tap <inbox to return to email list

Email Options

Tap an icon in upper corner to:

flag icon
Flag
Mark as unread
Move to Junk
Notify me…
(Receive Notifications when anyone replies to this email thread)

folder icon
Tap on a mailbox to move this message. (Email folders will open on left side of screen)

open email

trash icon
Trash Message

arrow icon
Reply
Forward
Print

new message icon
New Message
(Opens a new Email)

Locate Attachment

· Scroll down to bottom of email
Tap to Download Attachment

email with attachment

Open and Edit PDFs

PDF Opens in View

· Page icons are shown in list to the right of the document
· Swipe up and down through pages
· Tap a page icon to view

Save PDF

Tap Icon at top right of page

Tap Open in Adobe Reader

This will save your document automatically in the Adobe Reader File

Find Your Document(s)

· Tap the Adobe Reader Icon on the 2^nd Icon page
· Left menu contains folders
· Documents will be listed on the right side of screen
Tap on document icon/title to open

Add Comments or Mark-Up & Save Documents to Adobe

Open a document in Adobe Acrobat

Select the Blue Pencil Tool in bottom right corner

Select Comment

Edit the Document using the tools at top of screen > then Click Done (top left)

Editing Tools

Highlight

Tap & Hold down over text and drag

Strikethrough

Tap & Hold down over text and drag

Underline

Tap & Hold down over text and drag

Add Text

Tap document to open keyboard > write a note > Tap:

Draw

Choose a colour from the circle > draw on the document

Add Comment

Tap document to open keyboard > write a comment > Tap:

To re-open the document, select the Acrobat icon on your iPad

Scroll through the alphabetical list of documents and tap to open
To Delete a document tap on the three dots for list of actions – delete at bottom

Access Webmail from your iPad

Access Webmail from any computer with internet access
Insert into any Browser: webmail.grey.ca
Username & Password are the same as your Microsoft login

(last name and first initial for username)